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Conduct guidelines are defined as guidelines determining the ideal basic thinking and actions to enable those of us that work for the company to act in a law-abiding spirit according to corporate ethics.
The conduct guidelines comprise 50 items in two general sections. They were established at the company's founding in October 2004, and revised to further promote compliance business in September 2007. Details have been compiled in "Conduct Guidelines for NEC TOPPAN CIRCUIT SOLUTIONS," and are issued as guidelines for observance. |
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| To sustain a position as a company trusted in the wider community today, it is vital to demonstrate Corporate Social Responsibility. To achieve this, it is considered essential to strive for a good balance between economic gains on the one hand, and social gains such as respecting human rights, contributing socially and culturally, and preserving the environment on the other. By taking such initiatives, we are making a positive contribution to achieving a richly communicative society. |
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| The foundation contained within the CSR of this kind of company goes beyond complying with the law as individuals to carrying out business activities in accordance with corporate ethics. Behavior inconsistent with the law and corporate ethics should never occur in the course of one's work. Our company's business activities are firmly trusted in the community because they are based on a high ethical outlook at an individual level. |
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These conduct guidelines, based on our corporate philosophy and creed, express our ideal conduct as individuals founded on the spirit of legal compliance and corporate ethics. Please read these guidelines and understand their content, then act in accordance with the guidelines with regard to daily business.
Should questions arise over oneself and the actions in one's environs with regard to these conduct guidelines, first discuss the matter with your superior. If you then need more detailed knowledge and evaluation, please take advice after reading the inquiries entered in these guidelines' supplementary provisions. |
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| We do not act in violation of laws and regulations or corporate thics. Furthermore, we say a clear "No" to illegal or improper requests. We all comply with corporate ethics with a strong determination, and are combining our strengths to build a company trusted in the community. |
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| Chapter 1: Basic Principles |
| Chapter 1 determines the basic principles of these action guidelines. These principles show the foundations for the conduct decisions that we make as company members. We always act from the standpoint of these principles with regard to corporate activities. |
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| 1. Respecting basic human rights |
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We will act in a way that our individual talents and abilities can be demonstrated to their maximum potential based on the ideal of respect for people. We will respect basic human rights and in every regard work to ensure the dignity of individuals. |
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| 2. Maintaining public order and standards of decency |
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We will always be aware of our involvement with society, act with good sense, and never act in a way that disturbs public order or that defies common sense. We will sufficiently consider the affects of our operations on society and not act in a way that goes against public order and standards of decency. |
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| 3. Complying with laws and ethics |
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We will conduct ourselves in a way that complies with the laws and ethics in society. We will comply with international and domestic laws, regulations, commercial practices, government notifications, operational and industrial standards applicable to our corporate endeavors. Compliance with these laws and regulations forms the minimum standard of society’s rules that must be upheld. In addition, we are to act with a high sense of ethical and moral awareness in carrying out our operations. Even in situations when legal issues do not arise, we still cannot allow humanitarian, moral or ethical problems to develop. |
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| 4. Conducting fair business operations |
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We will conduct all foreign and domestic operations in a fair manner. As an upstanding corporate citizen, we will be aware of our social responsibilities and carry out sound operations that will not damage our reputation in society. |
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| 5. Appropriate disclosure of information |
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We will cooperate in the appropriate disclosure of information. Even if unprofitable, we are committed to not concealing information and conducting operations that are open to the public. |
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| 6. Appropriate information management and disclosure |
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We fully recognize the need for information, and all employees take the initiative regarding its appropriate management. Moreover, we do not hide information even if disadvantageous, but make positive efforts to disclose it and to enhance the transparency of the business activities. |
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| 7. Environmental and safety considerations |
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We will carry out operations in harmony with the global environment. We will protect the precious environment bequeathed to us by nature and perform corporate operations that strive for reduced use of limited resources and facilitate recycling. Furthermore, we will conduct safe production activities, ensure product safety, and aim to realise a healthy and secure society to live in. |
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| Chapter 2: Outline of Conduct Guidelines |
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| Chapter 2 determines the ideal, specific behavior that those of us working at this company should take, on the foundation of Chapter 1's "Basic Principles." |
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| Section 1 Building customer trust |
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| We build the customer's trust through actions based on sincerity, passion, and originality. |
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| 1. Doing our best for the customer |
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We are knowledgeable about the customers' business, and do our utmost to help the customer succeed. Moreover, we thoroughly prepare the ground from the customer's viewpoint before carrying out our duties. |
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| 2. Maintaining customer trust |
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We do not act in any way that would forfeit our relationship of trust with the customer. We put the customer first, working to comprehensively raise quality and provide products that satisfy the customer. |
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| 3. Appropriate management of customer property |
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We implement appropriate management so that no documents, data, or other customer assets in our care from each section, including production, sales, and planning, are lost, damaged, leaked, or otherwise compromised. |
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| 4. Protecting information about customers |
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We do not disclose information relating to the customer without the customer's consent. Information relating to the customer professionally is strictly managed in-house as confidential data according to our data security rules. |
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| 5. Appropriate management of information on our customers' clientele |
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We protect customer information (including name, address, and age) thoroughly. We only handle private information within the scope indicated by the customer, and do not use or provide information outside that scope. Moreover, concerning private information generally, including employee data, we are thorough in taking measures to manage the safety of private information in order to prevent dangers such as loss, leak, or illegal access. |
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| 6. Protecting confidential corporate information |
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We do not disclose or leak the company's confidential information through improper means. We also protect the company's confidential information in our private lives, and do not disclose this information when a duty of confidentiality is imposed, even after retirement or moving to another position. |
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| Section 2 Reforming operations |
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| We endeavor to reform business from a global perspective through ingenious marketing and technology development |
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| 1. Acting in accordance with international rules |
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When extending business activities overseas, we comply with international treaties and the laws and regulations of the relevant country or region. We ascertain social conditions, and pay due consideration to culture and business customs. Taking a long-term view, we then endeavor to gain the trust of the local community, and implement business activities on the basis of mutual trust. |
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| 2. Striving to improve knowledge, skills, and technology |
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We encourage the study of, and strive to improve, knowledge, skills, and techniques related to work as individuals. During our daily work we improve our individual capabilities and share knowledge, skills, and techniques by teaching each other. |
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| 3. Fulfillment of work responsibilities |
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We are aware of our role, conduct ourselves accordingly, and fulfill our professional duties. We do not neglect what we consider to be our work, and do not give up our responsibilities without due cause. |
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| 4. Securing and utilizing intellectual property |
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We actively maintain and exploit intellectual knowledge gained from our business and research & development activities. We maintain inventions and productions, including patents and copyrights, as intellectual knowledge, and exploit important management resources for business development. |
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| 5. Respecting the rights and interests of others |
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We respect the rights of others. We do not infringe on the intellectual property rights or legal business profits of others, including patent rights, trademarks, copyrights, and expertise. Moreover, we observe, and do not violate, the conditions of contracts that we have concluded. Furthermore, we respect and do not infringe upon the rights of others in a legally concluded contract. |
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| 6. We strive to improve current conditions and take on the challenge of new potential |
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We are not bound by traditional ways of doing business, but always take initiatives while being aware of the issues, and act independently to bring about improvements. We also concentrate individual knowledge and take on the challenge of actively cultivating new business. |
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| Section 3 Fulfilling corporate responsibilities |
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| We recognize social responsibility and implement corporate activities fairly while aiming at harmony with the global environment |
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| 1. Compliance with antitrust laws |
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We comply with antitrust laws. We do not enter into agreements that go against the public benefit in such a way as to prevent free and fair competition with competitors. We do not collude over bidding prices, parties expected to bid, quantities, or other such matters with competitors, especially in transactions with government administrative offices. |
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| 2. Fair treatment among support companies |
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In transactions with collaborating companies, including suppliers and factories, we conduct ourselves fairly from a standpoint of equality. We comply with laws to prevent late payment to subcontractors, consider that the collaborating companies have an equal chance to deal with us, and act so that the conditions of transaction are fair. Furthermore, we do not force goods and services on the purchaser, nor provide special treatment to chosen partners only.
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| 3. Abstention from Unlawful acts against corporate competitors |
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We do not act unfairly towards competitors, nor obtain information regarding competitors through unfair means such as bribery or beneficial guidance. Further, we do not hinder or slander competitors' business activities. |
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| 4. Non-solicitation or procurement for personal gain or rebate |
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We do not act to drive our transaction partner into the kind of situation where we request, implicitly or explicitly, money and goods in such forms as cash or gifts, or services such as food and drink or entertainment, in order to exploit a transaction or business standpoint or gain private advantage. Moreover, we do not provide private benefits or commissions that are illegal or ethically unsound. |
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| 5. Prohibition of bribery |
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We do not commit acts of bribery, such as making donations to or entertaining public officials. We do not make illegal donations either to national or local public officials, staff at independent public-service corporations, corporate staff in the position of public officials, or foreign public officials. |
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| 6. Appropriate entertainment practices |
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Concerning private-sector entertainment, we follow socially accepted common sense, and remain within these boundaries whether entertaining others or being entertained ourselves. When bylaws forbid or restrict the provision of entertainment, we comply with such bylaws. |
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| 7. Prohibition of illegal political contributions and donations |
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We do not make illegal political donations or contributions. We do not make illegal political donations to political parties, individual politicians, or political funding bodies, regardless of pretexts such as donations, corporate expenses, or parties. |
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| 8. Prohibition of providing unjust benefits |
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We give no provision to individuals or groups that carry out antisocial activities. We have absolutely no association with such individuals or groups, and do not carry out such actions as providing money or goods, purchasing books or informational magazines, or in other ways contributing to their advantage. With regard to shareholders, we do not provide advantageous information to specific shareholders, nor disadvantage community or other shareholders. |
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| 9. Prohibition of support for antisocial activities |
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We do not support antisocial activities in any way. We provide no transactions, financing, assistance, sympathy, nor other forms of support, whatever the reason, to groups that perform antisocial activities, including violent or organizationally subversive activities, nor to organizations that carry out activities that are either inhumane or infringe human rights. |
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| 10. Prohibition of insider trading |
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We do not carry out insider trading. We do not carry out any kind of securities trading, whether of our own or a competitor's shares, that could unfairly influence securities markets. Regarding important internal information that has yet to be announced and has the potential to affect securities markets, we do not handle such information as insider information nor trade with it unfairly prior to its appropriate disclosure. |
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| 11. Prohibition of unlawful export transactions |
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We comply with export-related laws and regulations when exporting products and technology. We make especially rigorous checks when there is a possibility that the exports are destined for a export-restricted region. Regarding imports, we do not export anything that goes against public order or morals, or infringes on another's intellectual property. |
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| 12. Prohibition of child labor |
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We strive to ensure the rights of children and promote welfare, and we comply with international agreements and national laws and regulations regarding the banning of child labor. We do not carry out forced labor, and further, we require our clients and collaborators, both within and outside Japan, to ban child labor and forced labor. |
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| 13. Curtailment and reduction of environmental impact |
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We strive to eliminate or reduce environmental load, and act voluntarily with consideration for the environment. We actively promote sound environmental action, including economizing and effective use of resources, separation of waste, appropriate processing, and recycling. |
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| 14. Promotion of environmentally friendly business |
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We are advancing actions that promote planning, research, development, and sale of environment-friendly products to create a better global environment. We are contributing to the preservation of the global environment in a wide-ranging way through our products and services. |
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| Section 4 Creating a positive work environment |
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| We maximize both individual capabilities and teamwork to create a corporate culture with work satisfaction |
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| 1. Striving for a lively and vibrant workplace |
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We create lively, vital workplaces. We value communication and teamwork, and cooperate with a view to helping each other raise our working awareness, cooperate, and achieve organizational objectives. We also strive to create a workplace characterized by consideration for others. |
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| 2. Striving for a safe and clean workplace |
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All staff members voluntarily undertake initiatives to ensure that the working environment is safe and hygienic at all times. To prevent workers' accidents, we work together with colleagues at our workplace on a daily basis to organize, tidy, and clean without fail. Moreover, should an accident occur, we act swiftly and appropriately on the basis of corporate guidance and education. |
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| 3. Following company rules |
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We act to comply with internal rules such as work regulations. When fixed procedures such as message circulars or matters submitted for approval are required, we always comply with the official rules. We manage internal rules appropriately, revise them as required, and always strive to improve them. |
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| 4. Protecting corporate property |
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We manage the company's tangible and intangible property, and act so as not to cause loss to the company. Moreover, we do not mix public business with private affairs in such ways as to use company-owned equipment and machinery for private interests unconnected with the company. We do not dispose of the company's property without appropriate procedures or permission. |
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| 5. Avoiding conflicts of corporate interests |
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We act so that the interests of the company and our own viewpoints do not collide. We do not employ other people without the permission of the company, nor become involved in business that puts us in competition with the company. |
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| 6. Prevention of discriminatory practices |
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We respect humanity, and absolutely do not discriminate unfairly on grounds of race, ethnic origin, nationality, religion, gender, or physical disability. We treat everyone fairly according to their individual qualities and capabilities. |
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| 7. Prevention of sexual harassment and power harassment |
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We strive to take preventative measures so that colleagues do not suffer discomfort from others in the workplace nor cause the working environment to deteriorate as a result of sexual or "power" harassment. |
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| 8. Prohibition of private activities |
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We do not use company facilities or equipment for private activities unrelated to the company without permission. Moreover, we do not bring into the company objects that are dangerous or obstruct others in the workplace. We do not carry out private activities in the workplace, such as those involving the soliciting of money. |
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| 9. Appropriate use of the Internet |
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We do not use the Internet or email for non-company purposes, nor for disclosing information. Email addresses and the network systems are company assets and are not used for private purposes. Moreover, we do not transmit information that infringes on public order and morals, relates to individual privacy, or slanders individuals, nor do we act in connection with crime by such means as gaining illegal access to networks outside the company. |
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| 10. Appropriate management of information and records |
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We save and manage important documents and digital data appropriately. We manage appropriately documents that are essential to the activities of the company, including contract documents, business permits, registry documents, and important records of proceedings. |
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| 11. Prevention of participation in illegal conduct, false reports, and concealment |
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In cases where we know of conduct within the company that infringes these conduct guidelines, we immediately report it to the company and press for its correction. Moreover, we make records in work performance and quality data reports, and accurately correct the practices on a factual basis. We absolutely do not take part in the dishonest conduct of making intentionally false reports and concealment. |
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| 12. Protection of the identity of persons who reports misconduct |
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In any case where a problem involving conduct in violation of these guidelines is raised honestly through the correct procedures, we will protect the privacy of the person bringing the issue to light, and will not act to that person's disadvantage. Moreover, we will not permit discriminatory or retaliatory measures. |
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| Section 5 Developing the Toppan |
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| We plan to cultivate new potential, raise corporate value, and continuously develop the TOPPAN group |
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| 1. Taking pride in the TOPPAN and NEC brands |
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We provide products that we take pride in and that please customers throughout the world. |
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| 2. Working to cultivate the TOPPAN and NEC brands |
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We aim to act to carry out collaboration and tie-ups between TOPPAN and the NEC group, cultivate the TOPPAN and NEC brands, and raise the corporate values of the company and the group as a whole. |
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| 3. Strengthening cooperation between group companies |
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We endeavor to respect the positions of the TOPPAN and NEC Groups, and to display competitiveness in each individual field while mutually strengthening support and collaboration, and raising the competitiveness of the TOPPAN and NEC groups as a whole. |
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| 4. Appropriate disclosure of information |
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We disclose corporate information to the community appropriately and at the appropriate time. By disclosing information in this way and giving responsible explanations, we constantly commit ourselves to communicating with and gaining the trust of the community. |
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| 5. Appropriate relationship with shareholders |
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We strive to raise the TOPPAN and NEC groups' corporate value by providing accurate information to shareholders and investors through IR activities, and promoting the understanding of our corporate conduct. |
